How to add another email account in the Gmail app

Do you want to know how to add another email account in the Gmail app? Here you go!

How to add another email account in the Gmail app
AI Generated image

This article is specifically written with Gandy-Draper clients in mind… specifically those who have set up their POP3 emails in the Desktop Gmail accounts and now need to set it up on their devices instead. This enables you to continue sending and receiving with your professional email account.

This is following the recent news from Google that says:

“Fetching emails from third-party accounts into your Gmail account, with POP, will no longer be supported.”

You can find out more about that HERE.

The following link contains Google’s own instructions on how to add an email account into the Gmail phone app.

This will add your website email address on one device. 

It has instructions for Android and iPhone. The link also includes some troubleshooting steps if you need them.

https://support.google.com/mail/answer/6078445 but I’m also popping a basic instruction list below. It has only been tested on Android, so if your phone is an iPhone and you get stuck, please use Google’s instructions instead. 

You will need the following information to hand.

  • To be logged into Gmail on your mobile device
  • Email address/es that needs adding to the device’s Gmail app
  • Email password/s for the account/s that need adding. 

I do not keep your email passwords (for your security). But I can reset them from my end if you are absolutely desperate. 

Instructions for how to add another email account in the Gmail app

  1. Open the Gmail app on your mobile device
  2. Click your little profile icon on the top right
  3. On the next screen, select, “Add another account”

  4. On the next screen, select “Other” as shown in this second screengrab

  5.  Enter your full email address very carefully

  6.  Click “Next”

  7.  Select “Personal (IMAP)” – not “Personal (POP3)”

  8.  Enter your email password very carefully

  9.  Click “Next”

  10. The following fields may have automatically filled for you. Use what it predicts.

  11. Click “Next”

  12. On the “Account Options” screen, keep all boxes ticked and leave the “Sync frequency” dropdown at “Every 15 minutes”

  13. Click “Next”

  14. You can change “Your Name” on this screen to something else if you prefer

  15. That’s it – it should work for you. Do run a test to check

  16. If it doesn’t work… check ALL settings before emailing me to ensure you have no typos
  17. You can repeat the steps for the remainder of your email accounts. 

Extra reading… important!!

AI Generated

Here’s the current situation based on Google’s official change and how it affects POP3 usage in Gmail:

📌 What is being removed (from January 2026)

  • Gmail’s ability to fetch mail from other accounts using POP3 in the Gmail web interface (the “Check mail from other accounts” feature) is being removed. That means Gmail.com will no longer act as a POP3 client to retrieve new mail from other providers (e.g., Yahoo, Outlook, hosted domains).

❓ But what about using POP3 itself?

Here’s the key distinction:

✅ You can still use POP3 to access your Gmail account

  • POP (and IMAP) connections to Gmail from third-party mail clients will still work. For example, you can still set up Thunderbird, Outlook, Apple Mail, or other email programs and connect to your Gmail inbox itself using POP or IMAP normally.

❌ What’s being removed is Gmail’s use of POP3 to fetch mail from other accounts

  • Gmail on the web will no longer allow you to add a third-party email account via POP3 so that it regularly fetches and aggregates that mail into your Gmail inbox. That specific workflow is what’s being removed—not the POP protocol entirely.

💡 What this means in practice

  • If you’ve been using Gmail web as a central hub that pulls in mail from other accounts via POP3, that will no longer work starting in 2026.

  • But if you are talking about adding a POP3 account in a desktop email client (like Mail.app, Outlook, Thunderbird directly to read that account), that continues to be possible because POP3 as a protocol itself isn’t being dropped from email clients.

  • And you’ll be able to set up third-party accounts using IMAP in the Gmail mobile app, which does allow multiple accounts to be accessed there.

📌 Summary

  • Gmail web will no longer fetch third-party mail via POP3 — that centralized inbox setup is going away.

  • POP3 is still supported for general mail access in third-party clients — you can still use it to connect to your Gmail account or other accounts in desktop/mobile apps.

  • IMAP remains the recommended way to sync modern email accounts, and Gmail mobile app supports IMAP for external accounts.

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